{"id":13644,"date":"2018-01-08T19:55:06","date_gmt":"2018-01-08T18:55:06","guid":{"rendered":"https:\/\/mention.com\/blog\/?p=13644\/"},"modified":"2025-01-15T16:03:11","modified_gmt":"2025-01-15T16:03:11","slug":"online-crisis","status":"publish","type":"post","link":"https:\/\/mention.com\/en\/blog\/online-crisis\/","title":{"rendered":"6 Ways Your Company Can Avoid an Online Crisis"},"content":{"rendered":"<p><em>A social media crisis can sneak up on you, without any warning.<\/em><br \/>\nBetween 2012 and 2013, 70 percent of European communications professionals experienced one or more online crises, according to a\u00a0<a href=\"http:\/\/www.sciencedirect.com\/science\/article\/pii\/S0363811113001574\" target=\"_blank\" rel=\"noopener noreferrer\">study published in the Public Relations Review<\/a>.<br \/>\nThere are signs though, that clue you in if you\u2019re about to\u00a0<a href=\"https:\/\/mention.com\/en\/blog\/crisis-management-with-monitoring\/\" target=\"_blank\" rel=\"noopener noreferrer\">face an online crisis. <\/a>This includes\u00a0if you&#8217;ve been experiencing high volumes of negative brand mentions, or if you\u2019re dealing regularly with team members who post insensitively on social media. However, sometimes the signs of impending doom are more like a gentle tap on the shoulder than a punch across your face \u2013 other times they can come out of nowhere.<br \/>\nFor instance, you might post something on Facebook you had no idea would cause an online crisis &#8211; only to find yourself slap-bang in the middle of one.<br \/>\n<img decoding=\"async\" class=\"aligncenter lazyload\" title=\"online-crisis-nivea\" data-src=\"https:\/\/ichef.bbci.co.uk\/news\/660\/cpsprodpb\/12BC9\/production\/_95454767_3cdede48-3449-496e-9096-f7681119ca6f.jpg\" alt=\"online-crisis-nivea\" width=\"524\" height=\"581\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 524px; --smush-placeholder-aspect-ratio: 524\/581;\" \/><br \/>\n<a href=\"http:\/\/www.thejournal.ie\/nivea-white-purity-3324565-Apr2017\/\" target=\"_blank\" rel=\"noopener noreferrer\">German skincare brand Nivea<\/a>\u00a0is a prime example of this. Recently, the company had to pull one of its deodorant adverts that had been published on Facebook for their Middle Eastern market. The advert declared \u201cWhite is purity.\u201d Although it was supposed to promote the company\u2019s deodorant that promises no stains on black or white clothing, the ad was seen as racist by the public and they faced major backlash from many social media users.<br \/>\nNivea eventually apologised for the mishap, claiming that they hadn\u2019t intended for the message to be misleading. By that time it, it was too late.<br \/>\nThis type of brand crisis could have been avoided with the proper planning. Fortunately for you, we&#8217;ll be discussing 6 precautions you can take against having an online crisis.<\/p>\n<h2><strong>1. Develop an online crisis strategy<\/strong><\/h2>\n<p>The above example shows how important it is to check everything that your company publishes on social media. Nivea\u2019s apology was a way to rectify the situation and try to understand what its customers were thinking, and it highlights one of the most important things you should do for your company: <a><strong>have a social media crisis management document to help you navigate disasters that can crop up despite your best intentions.<\/strong><\/a><br \/>\nIn this document, you and your team need to include examples of events that could impact your business negatively, along with detailed information about them. For instance, who will be the most negatively affected by that specific crisis, who should respond to the crisis, and how should they respond?<br \/>\nRemember the Volkswagen emissions social media disaster of 2015? That\u2019s a clear example of <strong>how not to respond to dissatisfaction as it can lead to a crisis.<\/strong><\/p>\n<blockquote class=\"twitter-tweet\" data-width=\"550\" data-dnt=\"true\">\n<p lang=\"en\" dir=\"ltr\"><a href=\"https:\/\/twitter.com\/VW?ref_src=twsrc%5Etfw\">@VW<\/a> what will you do to support your sales staff? I have been with VW since 2006 and last year over 50% of my new car sales were TDI!<\/p>\n<p>&mdash; Chris Kelly (@ckallday71) <a href=\"https:\/\/twitter.com\/ckallday71\/status\/647192037951848448?ref_src=twsrc%5Etfw\">September 24, 2015<\/a><\/p><\/blockquote>\n<p><script async src=\"https:\/\/platform.twitter.com\/widgets.js\" charset=\"utf-8\"><\/script><br \/>\nThe Environmental Protection Agency claimed\u00a0<a href=\"https:\/\/www.techdirt.com\/articles\/20150920\/03163032307\/vw-accused-using-software-to-fool-emissions-tests-welcome-to-internet-cheating-things.shtml\" target=\"_blank\" rel=\"noopener noreferrer\">Volkswagen was manipulating its engine control<\/a>\u00a0so that it could pass emissions tests, violating the Clean Air Act and its consumers\u2019 trust. Volkswagen executives replied, claiming they didn\u2019t know about the violation, only to change their stories later.<br \/>\nIt made the situation much worse, <strong>creating more damage than doing damage control<\/strong>.<br \/>\nHaving a clearly defined crisis management strategy for your company that offers your team ways to handle crisis effectively is important to prevent larger disasters from happening.<\/p>\n<h2><strong>2. Audit what has been said about your company<\/strong><\/h2>\n<p>Has there been any negative feedback about your company in the past? Even the most loved brands will get a few unfriendly comments now and then. You should be recording and responding to these, otherwise they could come back\u00a0 \u2013 or\u00a0<a href=\"https:\/\/www.crisisprevention.com\/Blog\/June-2013\/An-Essential-Key-to-Staying-Calm-During-a-Crisis\" target=\"_blank\" rel=\"noopener noreferrer\">growing into a bigger crisis<\/a>.<br \/>\nYou never know when one complaint could actually be a sign of a bigger problem of your company, such as an unsatisfactory product or discontent employees.<br \/>\n<img decoding=\"async\" class=\"aligncenter wp-image-13715 lazyload\" title=\"online-crisis-redcross\" data-src=\"https:\/\/mention.com\/wp-content\/uploads\/2017\/12\/redcross2-300x160.png\" alt=\"online-crisis-redcross\" width=\"352\" height=\"188\" data-srcset=\"https:\/\/mention.com\/wp-content\/uploads\/2017\/12\/redcross2-300x160.png 300w, https:\/\/mention.com\/wp-content\/uploads\/2017\/12\/redcross2-187x100.png 187w, https:\/\/mention.com\/wp-content\/uploads\/2017\/12\/redcross2-24x13.png 24w, https:\/\/mention.com\/wp-content\/uploads\/2017\/12\/redcross2-36x19.png 36w, https:\/\/mention.com\/wp-content\/uploads\/2017\/12\/redcross2-48x26.png 48w, https:\/\/mention.com\/wp-content\/uploads\/2017\/12\/redcross2.png 420w\" data-sizes=\"(max-width: 352px) 100vw, 352px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 352px; --smush-placeholder-aspect-ratio: 352\/188;\" \/><br \/>\nCreate social searches and news searches for such comments so you can deal with them accordingly. But bear this in mind: <a href=\"https:\/\/mention.com\/en\/blog\/engage-with-brand-audience\/\">a 2014 study<\/a> found that 31 percent of tweets that have company names in them don\u2019t include their Twitter handles, which can make finding them tricky.<br \/>\nFor this reason, you&#8217;ll want to use a tool that tracks your business&#8217; mentions across social media and the web.<\/p>\n<h2>3. Follow industry people in the k<strong>now<\/strong><\/h2>\n<p>It\u2019s not enough to monitor what people are saying about your business on social media. You have to follow people who have their finger on the pulse of industry trends, such as journalists, analysts and influencers.<br \/>\nFollowing these well-informed people will allow you to stay up-to-date on important events in your industry before it affects you.<br \/>\nFor instance, if new climate regulations that affect your company have been introduced, commenting or responding to them before they start trending on social media positions you as an informed and responsible business.<\/p>\n<h2>4. Don\u2019t ignore unusual activity on social m<strong>edia<\/strong><\/h2>\n<p>What classifies as unusual activity on your company\u2019s social media accounts? Examples include if there\u2019s been a sudden increase in your brand mentions or negative comments, or if there are comments that are coming from people outside of your geographical location. Use a tool that helps you keeps track of unexpected social media activity for you in real-time.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-13716 lazyload\" title=\"online-crisis-mention\" data-src=\"https:\/\/mention.com\/wp-content\/uploads\/2017\/12\/Screen-Shot-2018-01-08-at-17.41.29-300x156.png\" alt=\"online-crisis-mention\" width=\"356\" height=\"185\" data-srcset=\"https:\/\/mention.com\/wp-content\/uploads\/2017\/12\/Screen-Shot-2018-01-08-at-17.41.29-300x156.png 300w, https:\/\/mention.com\/wp-content\/uploads\/2017\/12\/Screen-Shot-2018-01-08-at-17.41.29-450x234.png 450w, https:\/\/mention.com\/wp-content\/uploads\/2017\/12\/Screen-Shot-2018-01-08-at-17.41.29-187x97.png 187w, https:\/\/mention.com\/wp-content\/uploads\/2017\/12\/Screen-Shot-2018-01-08-at-17.41.29-24x12.png 24w, https:\/\/mention.com\/wp-content\/uploads\/2017\/12\/Screen-Shot-2018-01-08-at-17.41.29-36x19.png 36w, https:\/\/mention.com\/wp-content\/uploads\/2017\/12\/Screen-Shot-2018-01-08-at-17.41.29-48x25.png 48w, https:\/\/mention.com\/wp-content\/uploads\/2017\/12\/Screen-Shot-2018-01-08-at-17.41.29.png 574w\" data-sizes=\"(max-width: 356px) 100vw, 356px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 356px; --smush-placeholder-aspect-ratio: 356\/185;\" \/><br \/>\nDon\u2019t just write unusual activity off. These comments can escalate into a social media crisis that put your brand\u2019s quality and image in question, so you want to respond to all comments in a professional way, whether they appear to be spammy or not. Even if you decide not to take them seriously, potential customers may.<br \/>\nNever respond in a way that makes your company seem brash or rude \u2013 if you wouldn&#8217;t say it to your boss, don&#8217;t say it on social media!<\/p>\n<h2>5. Ease off on the self-promotion<strong>\u00a0<\/strong><\/h2>\n<p>You&#8217;ll naturally want to promote your company and its services on your social media pages, but doing too much of this can backfire. A recent\u00a0<a href=\"http:\/\/www.adweek.com\/digital\/why-people-unfollow-brands-on-social-media-infographic\/#\/\" target=\"_blank\" rel=\"noopener noreferrer\">study by Fractl and Buzzstream<\/a>\u00a0found that people are most likely to stop following a brand if the content is 1) too self-promotional 2) provides little value, and 3) if they post too often.<br \/>\nMake sure that the content you post is relevant to your followers and allows them to gain something from it, such as industry insights or best practices they can learn from.<br \/>\nThe\u00a0<a href=\"https:\/\/www.fieldboom.com\/blog\/marketing-mix\/\" target=\"_blank\" rel=\"noopener noreferrer\">best way to promote your business<\/a>\u00a0is to showcase value to your customers. By showing customers how your products can help them, they\u2019ll be more likely to want to engage with you.<\/p>\n<h2>6. Create guidelines for responding to c<strong>omplaints<\/strong><\/h2>\n<p>You shouldn&#8217;t try to have an one-size-fits-all approach to deal with complaints, but<strong> having set guidelines to follow for reoccurring situations can actually help you respond to complaints more efficiently.\u00a0<\/strong><br \/>\nHere are some different types of complaints on social media that you can create guidelines for your community managers.<\/p>\n<h3>a. Bandwagon c<strong>ritics<\/strong><\/h3>\n<p>This is when many people are commenting on the same subject, or expressing similar complaints. If there are many people to respond to, your social media manager might end up giving cookie cutter responses, which could make people more upset.<br \/>\n<img decoding=\"async\" class=\"aligncenter lazyload\" title=\"online-crisis-bandwagon\" data-src=\"https:\/\/media0.giphy.com\/media\/l2Jei24C2J7dsKhby\/giphy.gif\" alt=\"online-crisis-bandwagon\" width=\"480\" height=\"360\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 480px; --smush-placeholder-aspect-ratio: 480\/360;\" \/><br \/>\nInstead, post a comment or video, offering a solution to the problem so all your followers will be on the same page and receive the exact information you want them to know. This puts you in control of how your company is being seen and puts the focus on the facts and solutions.<\/p>\n<h3>b. Irate or upset individuals<\/h3>\n<p>Make sure you respond to every criticism and complaint, even when people are emotional or difficult to deal with. Tailor your response to the person\u2019s specific needs. For instance, if your customer is unhappy about how he\/she hasn\u2019t received a response to their email, simply saying you\u2019re sorry isn\u2019t enough. You have to provide a clear solution, such as providing them with an estimate of a response time. It\u2019s also a good idea to listen first than jump in with a solution immediately.<\/p>\n<h3><strong>c. Indirect conversations about your brand<\/strong><\/h3>\n<p>Sometimes fans on your page engage in a debate amongst themselves online forums or review sites where you aren&#8217;t tracking. For instance, if your customers discuss on a forum that they were dissatisfied with your company&#8217;s customer service &#8211; it may spread across the web. You don\u2019t have to get involved, but you should <a href=\"\/en?page_id=62291\">monitor the exchange<\/a>. If you notice any comments that reflect negatively on your brand or service, you should jump in and clarify the situation. Offer solutions to the problems customers are facing so you can prevent future problems.<\/p>\n<h2>Conclusion<\/h2>\n<p>It\u2019s not always easy to know when a social media attack will strike. That\u2019s why social listening and monitoring is so important.<br \/>\nBy following a clear and practical strategy, such as staying up-to-date on what customers are saying, recording feedback you\u2019ve gained in the past, and following competitors as well as industry experts alike &#8211; you\u2019ll be better prepared to effectively handle a social media crisis.<br \/>\nNot sure where to start? Check out our useful social media crisis checklist below.<br \/>\n<!--HubSpot Call-to-Action Code --><span id=\"hs-cta-wrapper-ad8bd592-da81-4907-baac-90dcaf600fcb\" class=\"hs-cta-wrapper\"><span id=\"hs-cta-ad8bd592-da81-4907-baac-90dcaf600fcb\" class=\"hs-cta-node hs-cta-ad8bd592-da81-4907-baac-90dcaf600fcb\"><!-- [if lte IE 8]>\n\n\n<div id=\"hs-cta-ie-element\"><\/div>\n\n\n<![endif]--><a href=\"https:\/\/cta-redirect.hubspot.com\/cta\/redirect\/1896803\/ad8bd592-da81-4907-baac-90dcaf600fcb\"><img decoding=\"async\" id=\"hs-cta-img-ad8bd592-da81-4907-baac-90dcaf600fcb\" class=\"hs-cta-img lazyload\" style=\"border-width: 0px;\" data-src=\"https:\/\/no-cache.hubspot.com\/cta\/default\/1896803\/ad8bd592-da81-4907-baac-90dcaf600fcb.png\" alt=\"mention for agencies\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" \/><\/a><\/span><br \/>\n<\/span><!-- end HubSpot Call-to-Action Code --><\/p>\n","protected":false},"excerpt":{"rendered":"<p>A social media crisis can sneak up on you, without any warning. Between 2012 and 2013, 70 percent of European communications professionals experienced one or more online crises, according to a\u00a0study published in the Public Relations Review. There are signs though, that clue you in if you\u2019re about to\u00a0face an online crisis. This includes\u00a0if you&#8217;ve &hellip; <a href=\"https:\/\/mention.com\/en\/blog\/online-crisis\/\" class=\"more-link\">Continue reading <span class=\"screen-reader-text\">6 Ways Your Company Can Avoid an Online Crisis<\/span><\/a><\/p>\n","protected":false},"author":134,"featured_media":28598,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[319,342],"tags":[],"class_list":["post-13644","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-media-monitoring","category-crisis-management"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Avoid an Online Crisis: 6 Steps to Stay Ready<\/title>\n<meta name=\"description\" content=\"An online crisis can sneak up on you, without any warning. But with the right planning, you be able to manage it effectively.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/mention.com\/en\/blog\/online-crisis\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Avoid an Online Crisis: 6 Steps to Stay Ready\" \/>\n<meta property=\"og:description\" content=\"An online crisis can sneak up on you, without any warning. But with the right planning, you be able to manage it effectively.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/mention.com\/en\/blog\/online-crisis\/\" \/>\n<meta property=\"og:site_name\" content=\"Mention\" \/>\n<meta property=\"article:published_time\" content=\"2018-01-08T18:55:06+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-01-15T16:03:11+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/mention.com\/wp-content\/uploads\/2019\/11\/How-your-company-can-avoid-an-online-crisis-small.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"620\" \/>\n\t<meta property=\"og:image:height\" content=\"400\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Jane Sandwood\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Jane Sandwood\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"8 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/mention.com\\\/en\\\/blog\\\/online-crisis\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/mention.com\\\/en\\\/blog\\\/online-crisis\\\/\"},\"author\":{\"name\":\"Jane Sandwood\",\"@id\":\"https:\\\/\\\/mention.com\\\/en\\\/#\\\/schema\\\/person\\\/223dca73d1885f7421c22726a941b076\"},\"headline\":\"6 Ways Your Company Can Avoid an Online Crisis\",\"datePublished\":\"2018-01-08T18:55:06+00:00\",\"dateModified\":\"2025-01-15T16:03:11+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/mention.com\\\/en\\\/blog\\\/online-crisis\\\/\"},\"wordCount\":1475,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\\\/\\\/mention.com\\\/en\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/mention.com\\\/en\\\/blog\\\/online-crisis\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/mention.com\\\/wp-content\\\/uploads\\\/2019\\\/11\\\/How-your-company-can-avoid-an-online-crisis-small.jpg\",\"articleSection\":[\"Media Monitoring\",\"Crisis Management\"],\"inLanguage\":\"en\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/mention.com\\\/en\\\/blog\\\/online-crisis\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/mention.com\\\/en\\\/blog\\\/online-crisis\\\/\",\"url\":\"https:\\\/\\\/mention.com\\\/en\\\/blog\\\/online-crisis\\\/\",\"name\":\"How to Avoid an Online Crisis: 6 Steps to Stay Ready\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/mention.com\\\/en\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/mention.com\\\/en\\\/blog\\\/online-crisis\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/mention.com\\\/en\\\/blog\\\/online-crisis\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/mention.com\\\/wp-content\\\/uploads\\\/2019\\\/11\\\/How-your-company-can-avoid-an-online-crisis-small.jpg\",\"datePublished\":\"2018-01-08T18:55:06+00:00\",\"dateModified\":\"2025-01-15T16:03:11+00:00\",\"description\":\"An online crisis can sneak up on you, without any warning. 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