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7 Best Practices For Social Media Data Collection

7 Best Practices For Social Media Data Collection

Home Blog Social Media 7 Best Practices For Social Media Data Collection

Social media has become an indispensable marketing channel for businesses of all sizes in today’s digital era, as more than half of the world’s population employs it.

To succeed, businesses must collect and analyze social media data, so they can gain insights into their target audience, identify trends and patterns, and optimize their social media campaigns for better performance.

However, it can be challenging for businesses to collect and analyze the right data effectively.

That’s why we’ve put together this article, discussing the best practices that are designed to help simplify the data collection process, improve data quality, and gain valuable insights to optimize social media marketing strategies.

Table of Contents:

Define Your Objectives and Set Goals for Data Collection

Before starting your data collection, you must define your objectives and determine what you want to achieve.

Ask yourself: What are your business goals? What are your social media marketing goals? What information do you need to achieve those goals? This exercise will help identify the type of data you need to collect and the metrics you should track.

After defining your objectives, you need to set measurable goals.

These are specific, achievable, and have a defined timeline. This allows you to monitor progress and determine if you’re meeting your targets. For example, if your objective is to increase your social media following, a specific, achievable, defined goal could be to increase your number of followers by 20% within six months.

Finally, set key performance indicators (KPIs) to help measure progress towards your goals. KPIs can be used to track various aspects of your social media performance, such as engagement, reach, website traffic, and conversions.

When setting KPIs, it’s important to choose metrics that align with your goals and are relevant to your business.

Determine Which Social Media Platforms to Collect Data From

Not all social media platforms are created equal, and you need to identify which platforms are most relevant for your business.

Consider your target audience, business goals, and marketing objectives when selecting which platforms to collect data from. If you’re targeting a B2B audience, LinkedIn may be more relevant than TikTok. Alternatively, if you’re a visual business such as a clothing brand or a photographer, Instagram may be a more relevant platform to focus on.

Your objectives (as discussed above) will also influence which platform you collect data from.

If your business goal is to increase engagement, then tracking likes, comments, and shares may be more relevant on a platform like Facebook or Twitter. Alternatively, if you want to track audience growth, then tracking followers and impressions on Instagram may be more relevant.

Use Social Media Apis to Streamline Data Collection

An API (Application Programming Interface) is a set of protocols, tools, and routines for building software applications.

Social media platforms have their own APIs that allow developers to access their data and use it to create third-party applications or integrations. These offer businesses a streamlined and automated approach to data collection.

By using social media APIs, you can easily automate your data collection process. APIs can collect real-time data, track specific metrics, and even automate actions such as posting content to make a more data-driven customer experience. This helps save time and resources, while gaining more accurate and up-to-date insights.

Implement Data Validation and Data Cleansing Techniques

Data validation is the process of ensuring that data is accurate, consistent, and relevant.

Data cleansing, on the other hand, involves identifying and correcting errors or inconsistencies in the data. Both techniques are crucial for ensuring data quality and making data-driven decisions.

Businesses can first establish a series of guidelines to ensure the data they collect from their social media is of high quality. These include:

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  • Monitor data regularly: Regular monitoring of data can help identify errors or inconsistencies and correct them quickly.
  • Keep data updated: Outdated data can be misleading and make it difficult to make accurate decisions. It’s important to keep data updated to ensure that it remains relevant.

Once these are established, there are several data validation and data cleansing techniques that businesses can use:

  • Field validation: Check the format, range, and type of data entered in a field. For example, checking that a date is entered in the correct format.
  • Data profiling: Analyze data to identify patterns and outliers, and then use that information to identify errors or inconsistencies.
  • Data parsing: Breaking down data into smaller components, such as separating a full name into first and last names.
  • Duplicate detection: Identify and remove duplicate data, which can skew analysis and lead to inaccurate results.
  • Data normalization: Standardize data to a common format, which makes it easier to compare and analyze.

Ensure Data Privacy and Security

With growing public concern regarding the use of personal information, collecting and storing social media data can pose privacy and security risks, particularly when dealing with sensitive personal information – risks such as unauthorized access, data breaches, and misuse of data.

If any of these occur, it might mean serious consequences for businesses and their customers, such as credit card fraud or identity theft. There likely might be legal implications for failing to protect sensitive data. This is why ensuring your data collection policies follow data-protection best practices.

To protect sensitive data, businesses should take the following steps:

  • Limit access: Only provide access to data to employees or team members who need it to perform their job duties. This helps ensure that only authorized individuals can access and use the data.
  • Encrypt data: Data and email encryption can help protect data from unauthorized access or theft. Encryption converts data into a coded form that can only be read with a decryption key. This makes it more difficult for unauthorized users to access or use the data.
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  • Use secure passwords: Secure passwords can prevent unauthorized access to social media accounts or data storage systems. A strong password should be at least 12 characters long, include a mix of uppercase and lowercase letters, numbers, and symbols, and should not include any personal information.
  • Monitor activity: Regular monitoring of data access and activity can help identify and prevent security breaches or unauthorized access and can be done with security software or manual checks.
  • Use firewalls and antivirus software to protect against cyberattacks: Firewalls and antivirus software can help detect and prevent cyberattacks, such as malware or viruses, that can compromise data security. Importantly,
  • Regularly backup data to prevent loss in case of a security breach or data loss: You should do data backup regularly and store this backed-up data in a secure location.
  • Use secure cloud storage or data storage systems to protect against unauthorized access: Cloud storage or data storage systems should be secure and have strong access controls to prevent unauthorized access.
  • Train employees on best practices for data security and privacy: All employees should be trained on the importance of data security and privacy, and the measures that the company is taking to protect sensitive data.

Legal Implications of Social Media Data Collection

  1. Data Privacy Laws: Discuss how various data privacy laws like GDPR in Europe and CCPA in California impact social media data collection. Highlight the need for businesses to comply with these regulations when collecting and using social media data.
  2. User Consent: Emphasize the importance of obtaining user consent for data collection, especially in light of increasing privacy concerns and legal requirements.
  3. Data Usage Limitations: Address the legal limitations on the use of collected data, including restrictions on sharing data with third parties and using data for purposes other than those for which it was collected.


Ethical Considerations in Social Media Data Collection

  1. Transparency and Honesty: Stress the importance of being transparent with users about what data is being collected and how it will be used. This includes clear communication in privacy policies and user agreements.
  2. Respecting User Privacy: Discuss ethical considerations around respecting user privacy, even beyond legal requirements. This could involve anonymizing data or avoiding the collection of sensitive information.
  3. Avoiding Manipulation: Address the ethical concerns related to using social media data for manipulative purposes, such as influencing political opinions or exploiting vulnerable groups.

Example: The Cambridge Analytica scandal is a prime example of ethical issues in social media data collection.

In 2018, it was revealed that Cambridge Analytica had harvested the personal data of millions of Facebook users without their consent. This data was used to influence voter opinion in several political events, including the 2016 US Presidential Election and the Brexit referendum.

This incident raised significant ethical concerns about user privacy, consent, and the manipulation of social media data for political purposes. It highlighted the need for ethical standards in data collection, including transparency, user consent, and respecting user privacy.

Technological Aspects of Social Media Data Collection

  1. Advanced Data Analytics Tools: Introduce the latest tools and technologies used for social media data collection and analysis, such as AI and machine learning algorithms that can process large volumes of data for deeper insights.
  2. Data Security Measures: Highlight the importance of implementing robust data security measures to protect against data breaches and unauthorized access.
  3. Innovations in Data Collection: Discuss emerging technologies and innovations in social media data collection, such as sentiment analysis and predictive analytics, and how they can provide businesses with more accurate and actionable insights.

Analyze and Visualize Data

Once you’ve made sure you’ve collected the right data, it’s of high quality and ensured it’s privacy compliant, it’s time to analyze and visualize that data so you can get actionable insights which will drive growth.

This process helps businesses gain valuable insights into customer behavior, preferences, and sentiment, all of which can directly drive decision-making towards making profitable decisions.

In order to best glean these insights from your data, we suggest you use these data analysis techniques:

  • Sentiment analysis: Sentiment analysis is the process of analyzing social media data to determine the overall sentiment of a message or post. This can help businesses gauge customer sentiment towards their brand or products.
  • Social network analysis: Social network analysis looks at the relationships between social media users and identifies patterns in how they interact, which can help businesses identify key influencers or advocates for their brand.
  • Content analysis: Content analysis looks at social media content to identify topics, themes, or keywords. This helps understand what topics are most relevant to their customers and can inspire future content ideas and campaigns.

And finally, once you’ve analyzed your data, you must present it in a simple, engaging, easy-to-read way. This is particularly important for board meetings and when demonstrating the effectiveness of any changes you implement. Do this by:

  • Keeping it simple: Use clear, simple charts and graphs to present data that is easy to understand and interpret.
  • Focusing on the most important insights: Highlight the most important insights or findings, and avoid overwhelming your audience with too much information.
  • Using visuals effectively: Use visuals to help convey key points and make data more engaging and accessible.
  • Providing context: It’s easy to overlook, but make sure to provide context for the data being presented, such as the time period or the social media platform being analyzed.

Use Data to Optimize Social Media Marketing Strategies

Once data has been analyzed and visualized, it’s time to act on what the data says.

For social media marketing, these data insights likely give direct, actionable advice on processes such as:

  • Identifying the most effective types of content: By analyzing which types of content receive the most engagement, businesses can optimize their content strategy to create more effective posts.
  • Identifying the best times to post: By analyzing when social media users are most active, businesses can optimize the timing of their posts for maximum engagement.
  • Identifying the most effective social media platforms: By analyzing which social media platforms generate the most engagement, businesses can refocus their efforts on the platforms that are most effective for reaching their target audience.
  • Identify the most effective social media ads: By analyzing the performance of social media ads, businesses can optimize their ad spend and create more effective ads.

Once you’ve identified particular optimal processes such as these, make these changes in your social media campaign.

You’ll be making data-driven, informed decisions, which will likely lead to profitable change in your KPIs and help towards meeting your goals (as discussed earlier in this article).

The final step is to repeat this process indefinitely.

Once you’ve implemented your changes, collect new data, and analyze that, you can then compare it to your previous dataset to identify the effectiveness of any changes you implemented. Rinse and repeat this process, and you’ll have an effective, measurable, profitable social media data collection process.


Leveraging Specific Tools for Social Media Data Collection

Social Media Management Platforms:

  • Examples: Hootsuite, Sprout Social, Buffer
  • Usage: These platforms allow for the scheduling of posts, monitoring social media conversations, and analyzing engagement metrics across multiple social networks. They provide comprehensive dashboards for tracking key performance indicators (KPIs) like reach, engagement, and follower growth.

Social Listening and Monitoring Tools:

  • Examples: Brandwatch, Mention, Talkwalker
  • Usage: These tools are crucial for tracking brand mentions, industry trends, and customer sentiment across social media and the web. They help in understanding public perception and gathering feedback, which is essential for brand management and marketing strategy development.

Analytics and Reporting Tools:

  • Examples: Google Analytics, Tableau, Adobe Analytics
  • Usage: Integrating these tools with social media platforms can provide deeper insights into user behavior, website traffic sources, and conversion rates. They are essential for measuring the ROI of social media campaigns and understanding the customer journey from social media to other digital platforms.

Audience Insights and Demographics Tools:

  • Examples: Facebook Insights, Twitter Analytics, LinkedIn Analytics
  • Usage: Native analytics tools offered by social media platforms provide valuable data on audience demographics, content performance, and user engagement. They are useful for tailoring content strategies to specific audience segments and optimizing posting schedules.

Content Analysis Tools:

  • Examples: BuzzSumo, Ahrefs, SEMrush
  • Usage: These tools help in identifying popular content within your industry, tracking competitor content strategies, and finding high-performing keywords and topics. They are valuable for content planning and SEO optimization.

Data Aggregation and Visualization Tools:

  • Examples: Cyfe, Klipfolio, Databox
  • Usage: These tools aggregate data from various sources into a single dashboard, providing a unified view of social media metrics. They are excellent for visualizing data trends and creating comprehensive reports for stakeholders.

Privacy and Compliance Tools:

  • Examples: OneTrust, TrustArc
  • Usage: With increasing emphasis on data privacy, these tools help ensure that your data collection practices comply with legal standards like GDPR and CCPA. They assist in managing user consent and data protection requirements.

By leveraging these specific tools, businesses can effectively collect, analyze, and utilize social media data to inform their marketing strategies, understand their audience better, and make data-driven decisions.

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The Takeaway

If done correctly, social media data collection can be relatively straightforward. It’s all about following the 7 steps we’ve outlined here, and then formulating your own in-house standard operating procedures.

Once you’ve done this, and repeated the cycle several times, you’ll find social media data collection, analysis, visualization and implementation to be a stimulating, engaging and profitable component to running your business.

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Irina Maltseva

Irina Maltseva is a Growth Lead at Aura and a Founder at ONSAAS. For the last seven years, she has been helping SaaS companies to grow their revenue with inbound marketing. At her previous company, Hunter, Irina helped 3M marketers to build business connections that matter. Now, at Aura, Irina is working on her mission to create a safer internet for everyone.

Growth Lead @Aura